What are the differences between QuickBooks Desktop and Online?

However, if you need access to add-on services to replicate some or all of the features of QuickBooks Desktop software, you may wish to explore QuickBooks Online options instead. That’s because access to online apps for Desktop users is being discontinued after May 31, 2023. Both QuickBooks Online Advanced and QuickBooks Enterprise are intended to be used by small businesses with complex needs (such as manufacturers or distributors) who also require advanced inventory. However, businesses with ever-changing needs may prefer the freedom offered the applications offered within QuickBooks Online. The closest comparison that can be made would be between QuickBooks Enterprise and QuickBooks Online Advanced.

That’s because it’s one of the leading accounting software programs for managing payroll, operations, accounts receivable and numerous other financial functions. Making a guess based on their names, you might assume that one product is an enterprise accounting software, while the other is online accounting software. But that doesn’t explain much about the differences in features being offered. QuickBooks Online operates on a monthly subscription model, which can be more cost-effective for businesses with limited initial budgets. QuickBooks Desktop involves a one-time payment, but there may be additional costs in the long term due to necessary upgrades. The cost implications should be weighed against each business’s specific needs and preferences.

Does QuickBooks Online sync with your QuickBooks Desktop version?

With two software solutions that are very alike, it’s best to focus on the differences between QuickBooks Online and QuickBooks Desktop that are most important to potential adopters. savings account fees: what they are and how much they cost Yes, it is possible to use both versions, although they operate independently. There is no automatic synchronization; thus, any data transfer must be executed manually.

  • With Essentials, you can track your unpaid bills easily and pay them directly within QuickBooks.
  • QuickBooks Desktop is usually preferred if you are looking for industry-specific features or have more complex accounting needs.
  • Users of desktop versions of QuickBooks say that you’ll experience faster run times, fewer bugs, and better customer support in comparison to the online counterpart.
  • The online version will soon be the only available version, and it’s used by hundreds of thousands of American businesses.
  • Depending on your business, the ability to integrate with other applications may be convenient, while for others, it can be a necessity.
  • While QuickBooks Online offers many integrated apps, we believe there are only a few that stand out.

In terms of features, QuickBooks Enterprise is about as close as you can get to an ERP without making the switch to full-on business management software. In addition to the strong accounting you’d expect with a QuickBooks desktop product, QuickBooks Enterprise provides invoicing, expense tracking, contact management, project management, job costing, and more. QuickBooks Enterprise also offers much better customer support than QuickBooks Pro or QuickBooks Online with its Priority Circle customer support.

Ultimately, the size, use case, budget, and requirements of your company will be the decisive factors. Regardless of the option you pick, this comprehensive article will assist you in making an informed decision throughout your search for the ideal accounting software. QuickBooks Online offers integration such as Payments, CRM, Project Management, Payments, Payroll, Invoicing, Inventory, and many more. It has 500+ connectors and a much simpler integration procedure, allowing you to use third-party apps straight from QuickBooks Online without having to sync or import data. As QuickBooks Online is cloud-based and does not require installation, it easily wins when it comes to simplicity of use.

Best Free Accounting Software for Small Businesses

However, we found notable differences in various features, discussed in the sections below. Offers four plans to accommodate a range of businesses with different needs; each plan limits the number of users, though. Both offer strong accounting, though QuickBooks Desktop has more features and is more customizable, whereas QuickBooks Online has more automations and is easier to learn and use.

Once you set up your online banking integration, your banking activity will import automatically. Multiple users can view the banking area without needing to enter banking details or passwords. For select banks, PDFs of bank statements will automatically be retrieved. The QuickBooks Online plans vary in terms of the number of reports you can create and the ability to run customized reports. The QuickBooks Online plans are rated based on their affordability, with Self-Employed and Simple Start being the most affordable and Advanced the least affordable. Nonetheless, Plus has an advanced job costing capability, which is helpful for construction and contracting firms.

Katana integrates with QuickBooks Online and equips you with all the necessary tools to manage your inventory and manufacturing processes. It also keeps all your information automatically synced across all your business tools, saving you precious time and eliminating human errors. It’s worth pointing out that since QuickBooks focuses on the online versions, it receives regular updates and seems to be slowly catching up regarding features. So, in the future, we should see QuickBooks Online becoming the better overall solution and overtaking Desktop. Both platforms come with the basic features needed to manage your accounts, but there are certain differences between QuickBooks Desktop and Online. All reports can be exported to Microsoft Excel for customizing, viewing on screen, printing, or emailing directly to recipients.

On the contrary, QuickBooks Desktop is renowned for its comprehensive and feature-rich environment. It eclipses the online version in complex areas such as enhanced job costing, inventory that requires using serialization or lots, and the inclusion of specialized features for distinct industries. Research from both Gartner and Forrester indicates that QuickBooks Desktop often surpasses QuickBooks Online regarding functionality. The most common transactions can be launched by clicking on the + New button from the dashboard. The side menu allows you to navigate to specific areas including reports, banking, and customer and vendor lists. This means that you can access your information when you are on the go from multiple types of devices.

Industry-specific reports

QuickBooks Online’s biggest advantage is its ability to be accessed from anywhere with an internet-enabled device. Learn about all the differences in our comparison of QuickBooks Online vs Desktop. The main differences between the two QuickBooks plans are the ability to create billable expenses and assign them to customers, track inventory costs, and calculate P&L by project. Other helpful features in Plus are budgets, classes, customer types, locations, and unlimited report-only users. QuickBooks offers a free one-on-one meeting with a QuickBooks ProAdvisor for new users. Your ProAdvisor will help you set up your company file, including adding your business information, setting up accounts, and connecting your bank accounts.

QuickBooks Online VS Desktop Comparison 2023 (

POs are essential because they help you specify what products and services you need from your vendor or supplier and by when you need them. When creating POs in Plus, you can input specific items you want to purchase. Simple Start runs basic reports, including cash flow statements, profit and loss (P&L) statements, and balance sheets.

The Cloud Conqueror: QuickBooks Online

For $1,340 per year, get the Enterprise 22.0 plan with advanced pricing, reporting and inventory. The higher your plan tier, the more reports and users you can add, although it’s important to understand concurrent users are each sold separately. QuickBooks Online is better than QuickBooks Desktop if your business is looking for easy cloud-based accounting software with more mobility.

Although subscription software has become the norm, many businesses prefer to purchase the software outright, thus putting a limit on their capital expenses. Ostensibly, you could purchase QuickBooks Pro or Premier one time, and run it for a decade. So let’s take a look at the expense of each software over a seven year time span. In contrast, as your needs evolve, you may upgrade to any of the QuickBooks Desktop editions. However, upgrading will need you to convert your data from one software solution to another, which may be a time-consuming and complex procedure. Hevo loads the data onto the desired Data Warehouse/destination in real-time and enriches the data and transforms it into an analysis-ready form without having to write a single line of code.

QuickBooks Desktop Premier is the next step for medium-sized businesses. QuickBooks Premier is robust, locally-installed software with plenty of features and 200+ integrations. Unfortunately, QuickBooks no longer offers this option for purchase online.

Choose one version that best fits your requirements, although some businesses might opt for both versions for specific tasks or workflows. In contrast, QuickBooks Desktop involves an upfront payment but is moving to an annual, monthly subscription. Remember you were not comfortable with the desktop version when you first started using it. It is easy to invite your bookkeeper or tax professional to have access to your file in real-time.